If you’re not familiar, cloud computing allows users to – among other things – backup files from desktops and mobile devices, and then access these files on demand from any Internet-connected device or browser. Not long ago, healthcare professionals likely would have marveled at an invention that allowed them to easily and instantly back up patient files and share them with other care providers from any location.Īt the same time, healthcare professionals may have quaked at the prospect of an invention that could scatter copies of their patient files to exposed locations, giving easy access to potential snoops and identity thieves.īoth inventions exist today, and they’re both the same thing: cloud file sharing. This is a quest post written by Asaf Cidon, Sookasa CEO and co-founder. But unless you protect these services using proper encryption, they can be a HIPAA hazard. File-sharing services like Dropbox and Box help you automatically back-up, synchronize and share healthcare files in the cloud and on mobile devices. I am unaware of any easy ways to accomplish this type of thing utilising traditional file sharing services and so I may be missing some ways to manage standard SMB shares so that it's more user-friendly and reliable.A perfect way of storing and sending medical files is by using HIPAA compliant cloud storage. Now, most of my personal experience with FileSharing and file security relate to our Distribution Points and so I am nowhere near being an expert in this field. While advertising some pretty neat file collaboration features. While both companies will sign BAAs (or rather HIPPA BAs) only Box will let you manage your encryption keys. Here in IT we love our Dropbox Business account but are looking into things like Box because they'll let you manage your own encryption keys. To help alleviate these issues we've moved all of our non-sensitive documents and files to GAFE (in more of a managed manner than that implies), are moving all HR related files to our HR management system, will be moving archival financial documentation to a properly secured Document management system that we are still evaluating, but we need to find the best solution to manage, share and maintain secured working files which may contain PII, PHI or other sensitive business information.īecause we've found good secure ways to handle MOST of our documents there are only a small number of users (I'm guessing less than 30) with minimal storage needs. They don't like learning which characters they shouldn't use (you know, like and or :), and they really hate having to have IT set directory permissions etc. They don't like being advised to move files to their local drives before beginning to work on them. Now for my issue: Our users are tired of working with our secure SMB file shares. ![]() However, you are all my favorite folks to ask for this type of advice and so, here I am.
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